Business Systems
Custom software built around how your business runs: orders, inventory, customers and KPIs in one place your team can use.
Explore Business SystemsSolution
Stop running your business from ten different spreadsheets.
Spreadsheets are a fine way to start. But as the business grows, orders end up in one file, stock in another and customer details in a WhatsApp group, and every copy says something slightly different. Things slip through: an order nobody followed up, stock that was not really there, a balance nobody can confirm. We move your records into one Business System built around how you work, so the whole team sees the same, up-to-date information.
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Sound familiar?
The problem, as owners tell it.
- Every person on the team has their own version of the stock sheet, and none of them agree.
- We only find out an order was missed when the customer calls to complain.
- If the one person who understands the big Excel file is off sick, everything slows down.
Who it's for
A good fit if you are…
- Businesses tracking orders, stock or customers across several Excel or Google Sheets files
- Teams sharing order details and updates through WhatsApp groups
- Owners with more than one branch, store or delivery team working from different copies
- Businesses that have outgrown spreadsheets but find ready-made software a poor fit
For example
Picture a furniture workshop in Thika that takes custom orders. Orders and deposits are noted in one Excel file, timber and materials in another, and delivery dates are agreed in a WhatsApp group with the carpenters. We move all of it into one Business System: each order is recorded once with its deposit, materials are deducted as jobs start, and the carpenters see what is due this week. When a customer calls to ask about their sofa, anyone on the team can answer from the same screen.
How we solve it
From problem to working fix.
- 01
See how work flows today
We sit with you and your team to follow an order from first message to delivery, and note every file, book and group chat it passes through.
- 02
Clean up and bring your records across
We gather your existing spreadsheets, remove duplicates, fix mismatches and move your customer, stock and order history into the new system, so you do not start from a blank screen.
- 03
Build one system around your process
We build a Business System with screens that match how your team already works, for the office and for staff on their phones, with the right access for each role.
- 04
Switch over and support your team
We train your team, run the new system alongside the old files for a short while if that helps, and stay on hand to fix problems and add features as you grow.
What's behind it
The Services this Solution combines.
Data Engineering
Pull data out of your POS, M-Pesa statements and spreadsheets, clean it up and keep it in one reliable place, automatically.
Explore Data EngineeringQuestions
Before you get started.
Do we have to stop using Excel completely?
No. The goal is one trusted place for your day-to-day records. You can still export to Excel when you want to dig into the numbers or share them with your accountant.
Our spreadsheets are a mess. Is that a problem?
That is normal, and it is part of the job. We sort out duplicates, gaps and mismatched names as we move your records across, and we check the important figures with you before switching over.
Can we start with one part of the business?
Yes, and we usually recommend it. We start with the area causing the most trouble, often orders or stock, get it working well, then bring in the rest step by step.
Let's talk
Is this a problem in your business?
Tell us how it plays out for you today. We'll talk it through and tell you honestly what would help.